How to Withdraw Students
This depends on when it is:
- Before the drop deadline, early in the semester, don't withdraw, just drop them using the grading roster.
After the drop deadline, but before the normal withdrawal deadline, about a month before the end of classes:
If the student requests a withdrawal, submit a Withdrawal Petition to the department, showing the rationale from the student which is for serious and compelling reasons but does not require documentation.
- Serious and compelling reasons include: instructor error, serious personal, familial or medical, documented disability, serious financial or job-related issues, change in care of a dependent, military service, death of a close relative.
- They do not include: risk of poor grade, stopped attending, don't need the class, took too many units, change major, commute, social commitments.
- Login to SFSU, selecting Class Services for faculty and staff
- Use the Login button under Class Services - Grade Exception processing
- Scroll down to Class Services, and click Grade Exception processing
- In the Dashboard, go to Request Withdrawals
- Select the class.
For the student, pull down the Grade enter W and enter the Justification based on what the student provided as rationale on the form. The date should be populated for the current date.
Note: If a student has simply disappeared, and it doesn't look possible to assign a grade, a WU can be assigned but this could wait until the end of the semester, since no documentation would exist (nor is required) for a WU. A WU is the equivalent of an F for computing grade-point average.
- Click Submit Withdrawal at the bottom of the window.
- If the student requests a withdrawal, submit a Withdrawal Petition to the department, showing the rationale from the student which is for serious and compelling reasons but does not require documentation.
- After the normal withdrawal deadline but before the Withdrawal by Exception with Documentation deadline, approximately at the end of classes, students similarly submit a Withdrawal petition to the department, but now it requires documentation. Follow the above instructions. Documentation is stored in the department office.
- Any later withdrawal petitions are a Retroactive Withdrawal, with paper petition only, also requiring documentation. For retroactive withdrawals, a student should be withdrawing from ALL courses in the past semester since hardship is not course-specific. If a student asks for retroactive withdrawal from one or some courses, an explanation must be provided as to why the hardship affected one/some courses, but not others, and documentation of the hardship is ALWAYS required. See the department office for any questions.